Deputy City Clerk

Responsibilities

The Deputy City Clerk, appointed by the Mayor and City Council, carries out the duties of the office of the elected, honorary City Clerk. The Deputy City Clerk division provides the following functions: 

  • Administers oaths of office
  • Applies the City Seal when appropriate
  • Assists the Council in the conduct of Council Meetings
  • Attests to signatures on contracts, ordinances and resolutions
  • Authenticates and records all ordinances and resolutions
  • Certifies the validity of City documents for court evidence
  • Maintains a record of membership on all Council appointed Boards and Commissions
  • Maintains a Records Management Program for the City
  • Oversees liquor licensing activities 
  • Prepares action reports, ordinances and resolutions
  • Prepares the Council Meeting agendas and transcribes the Minutes of all Council Meetings
  • The Deputy City Clerk is the Custodian of Records
  • Updates and assists in interpreting the City Code
  • Works with the Clay County Board of Elections Commissioners in the handling of elections for the City