CITY COUNCIL MEETING
MINUTES
MONDAY, OCTOBER 11, 2004
I.
CALL TO ORDER
A regular meeting of the City Council of the City of
Liberty, Missouri was held in the Council Chambers at City Hall on October 11, 2004 with Mayor Stephen P. Hawkins presiding. Mayor Hawkins called the meeting to order at 7:02 p.m.
II. INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation was given by Council Member Ed Collins,
who then led the pledge of allegiance.
III. ROLL CALL
Roll call was answered by Mayor Stephen P. Hawkins; Ed
Collins and Coni Hadden, Ward I; LeRoy Coe and Anna Marie Martin, Ward II;
Lyndell Brenton and Juarenne Hester, Ward III; and Bill Parker and Jim
Robertson, Ward IV. Also in attendance
were Patty Gentrup, City Administrator; Cynthia Boecker, Assistant City
Administrator; Steve Hansen, Public Works Director; Chris Deal, Parks &
Recreation Director; Steve Anderson, Planning & Development Director; Gary
Birch, Fire Chief; Craig Knouse, Police Chief; Dave Tedesco, Police Captain;
Sara Cooke, Public Relations Coordinator; Lyndsay Heal, Management Assistant;
Jane Sharon, Deputy City Clerk; Kelly Garbus, The Kansas City Star; Angie
Borgedalen, Liberty Tribune; Joe Cook, Liberty Sun News, and 16 members of the
public.
IV. APPROVE MINUTES AND SUMMARIES
A.
REGULAR SESSION
MINUTES OF SEPTEMBER 27, 2004
Council Member Martin moved to approve the minutes as
distributed. Council Member Coe seconded
the motion, which carried 6-0-2. Council
Member Brenton and Council Member Parker abstained due to absence.
B.
STUDY SESSION
MEETING SUMMARY OF SEPTEMBER 27, 2004
Council Member Hadden moved to approve the meeting
summary as distributed. Council Member
Coe seconded the motion, which carried 6-0-2.
Council Member Brenton and Council Member Parker abstained due to
absence.
C.
STUDY SESSION
MEETING SUMMARY OF OCTOBER 4, 2004
Council Member Hester moved to approve the meeting
summary as distributed. Council Member
Hadden seconded the motion, which carried unanimously.
V. CITIZENS’ PARTICIPATION
Mayor Hawkins introduced boy scouts with Troop 374,
all working on their communication badge.
Steven Woolard, Jacob Robertson, Joey Lamardo, Collin Huster, Aaron
Wallace and troop leaders Frances Joons and Chris Walkins were present.
A. PRESENTATION
TO POLICE DEPARTMENT BY COMMUNITY BLOOD CENTER OF KANSAS CITY
Mayor Hawkins recognized Fran Chaney and Joe Barry
with the Community Blood Center of Kansas City.
Ms. Chaney thanked the City police and fire departments for
participating in this year’s event. Mr.
Barry said this first event had been very successful with many people having a
hard time voting for one department or the other. He thanked Chief Knouse and Chief Birch for
their support of the event and also acknowledged the assistance of Lt. Mark
Misenhelter, Division Chief Rob Elam and the late Deputy Fire Chief Bill
Riley. Mr. Barry said the vote had been
very close, but this year police won bragging rights 112 – 105. Ms. Chaney thanked St. James School for sponsoring the blood drive and said the community
was the real winner with 217 units collected.
Ms. Chaney presented awards to Captain Dave Tedesco with the police
department and also provided one to Chief Birch for the fire department.
VI. MEETING SCHEDULE
Mrs. Gentrup stated that there would be no Council
meeting on October 18 and that the next meetings would be on Monday, October 25
and Tuesday, October 26.
A.
AUTHORIZE
EXECUTIVE SESSION TO BE HELD OCTOBER 11, 2004 IN THE COUNCIL CONFERENCE ROOM IMMEDIATELY FOLLOWING
THE REGULAR SESSION TO DISCUSS LITIGATION MATTERS AS AUTHORIZED BY 610.021(1)
RSMo – MOTION
Council Member Robertson moved to authorize the
executive session. Council Member Hadden
seconded the motion, which carried unanimously.
VIII. PUBLIC HEARINGS – None.
A. ACKNOWLEDGEMENT
OF VENDOR PAYMENTS FROM SEPTEMBER 24, 2004 THROUGH OCTOBER 8, 2004 – ORDINANCE
Document No. 6261 was read. Council Member Martin moved to approve the ordinance. Council Member Hadden seconded the motion.
Vote on the motion was as follows: Council Member Collins – yes; Council Member
Martin – yes; Council Member Hester – yes; Council Member Parker – yes; Council
Member Hadden – yes; Council Member Coe – yes; Council Member Brenton – yes; Council
Member Robertson – yes. The motion
carried unanimously; it was approved by the Chair and inscribed in Ordinance
No. 8727.
B.
RESOLUTION IN
SUPPORT OF PARTNERSHIP FOR COMMUNITY GROWTH – RESOLUTION
Mrs. Gentrup stated that the group’s proposal includes
making 30 visits to Liberty businesses, updating the State’s economic development
website and creating a website in this community marketing effort. She stated that discussions about fees for
service are ongoing and that several representatives from the Chamber of
Commerce and the Partnership were present.
Mayor Hawkins recognized Jerry Henson, Russ Weathers, Tony Sarver and
Melinda Mehaffy.
Council Member Hester moved to approve the
resolution. Council Member Martin
seconded the motion, which carried unanimously and is inscribed in Resolution
No. 2181.
C. ACCEPTANCE
OF CAPITAL IMPROVEMENTS PLAN TASK FORCE RECOMMENDATIONS – RESOLUTION
Council Member Martin moved to accept the
recommendations of the task force.
Council Member Hadden seconded the motion, which carried 7-1-0. Council Member
Robertson voted in opposition. The
resolution is inscribed in Resolution No. 2182.
D. CONTRACT
WITH SUPERIOR BOWEN ASPHALT CO. LLC IN AN AMOUNT NOT TO EXCEED $541,726.40. FOR
2004 OVERLAY PROJECT – ORDINANCE
Mrs. Gentrup stated this contract is coming forward
for the 2004 overlay project, as discussed and directed by Council.
Document No. 6262 was read. Council Member Robertson moved to waive the
rules and consider the ordinance on first reading. Council Member Martin seconded the motion,
which carried unanimously.
Council Member Hadden moved to approve the
ordinance. Council Member Martin
seconded the motion. Council Member Coe
asked if the 1.5” for overlay is normal.
Public Works Director Steve Hansen said it is. Council Member Brenton stated there had been
mention of consideration to add streets if the bid came in under what was
budgeted. Mr. Hansen said the project
was bid out on best information available.
Some additional costs may be identified during the project if, for
example, street surfaces require additional repair. He said staff recommends waiting until the
project is further along at which time adding streets could be considered if
funds remain available. Mayor Hawkins
asked about the timing of the project.
Mr. Hansen said it was hoped the project would be completed by the end
of this year, with the exception of the chip and seal. He said this type of project is always
dependent on the weather and a rainy fall or early winter could cause delays.
The motion carried unanimously; it was approved by the
Chair and is inscribed in Ordinance No. 8728.
E. CONTRACT
WITH DENNIS JOHNSON CONSTRUCTION, INC. IN AN AMOUNT NOT TO EXCEED $486,334.70
FOR LIBERTY MANOR WEST STORM WATER IMPROVEMENTS PROJECT –
ORDINANCE
Mr. Hansen stated that bids were anticipated within
the original budget, but instead, the lowest bid came in at $828,692, which was
much higher than the $580,000 budgeted.
He stated that staff had worked with the contractor to reduce the scope
of the project to fit within the budgeted amount. This caused the work in Holt Estates to be
dropped from this project, although it was hoped that work could be done next
year. He said staff recommended approval
of the contract at the reduced amount for storm water improvements in Liberty
Manor West.
Document No. 6263 was read. Council Member Hadden moved to waive the
rules and consider the ordinance on first reading. Council Member Martin seconded the motion,
which carried unanimously.
Council Member Hester moved to approve the ordinance. Council Member Brenton seconded the motion,
which carried unanimously. It was
approved by the Chair and is inscribed in Ordinance No. 8729.
F. CONTRACT
WITH CUSTOM LIGHTING SERVICES LLC IN AN AMOUNT NOT TO EXCEED $23,500 FOR A
STREETLIGHT FEASIBILITY STUDY – ORDINANCE
Mrs. Gentrup stated that last year’s consideration of
the franchise agreement with Aquila had prompted the request to look at options for
street lighting. She stated that as much
of the review as possible had been done in house with an update of
inventory. Four firms had been
interviewed and Custom Lighting was recommended to produce the feasibility
study.
Council Member Brenton asked when a report was
expected. Management Assistant Lyndsay
Heal said a report would be provided within ninety days and the consultant
would make a presentation to Council.
Mr. Brenton asked if the consultant would make recommendations. Mrs. Gentrup said staff would work with the
consultant. Mayor Hawkins asked if the
City was proceeding with the lighting around the Square. Mrs. Gentrup said that was correct.
Document No. 6264 was read. Council Member Martin moved to waive the
rules and consider the ordinance on first reading. Council Member Hadden seconded the motion,
which carried unanimously.
Council Member Brenton moved to approve the
ordinance. Council Member Parker
seconded the motion, which carried unanimously.
It was approved by the Chair and is inscribed in Ordinance No. 8730.
G. CONTRACT
WITH MIDWEST MOBILE RADIO INC. IN AN AMOUNT NOT TO EXCEED $27,534.08 FOR
UPGRADES TO PUBLIC SAFETY COMMUNICATIONS SYSTEM – ORDINANCE
Mrs. Gentrup said this was one of the projects
identified in the Council’s mid-year review.
Council Member Collins asked if the equipment in the
water tower was still being used. Police
Captain Dave Tedesco said it was, but what was being replaced was the communications
backup and base stations at City Hall.
Council Member Robertson asked if there had been a fee charged for
reviewing the equipment. Captain Tedesco
said that was covered in the vendor’s maintenance agreement.
Document No. 6265 was read. Council Member Robertson moved to waive the
rules and consider the ordinance on first reading. Council Member Martin seconded the motion,
which carried unanimously.
Council Member Hadden moved to approve the
ordinance. Council Member Brenton
seconded the motion, which carried unanimously.
It was approved by the Chair and is inscribed in Ordinance No. 8731.
XI.
MISCELLANEOUS
MATTERS FROM CITY ADMINISTRATOR
Mrs.
Gentrup introduced Human Resources Administrator Byron Newell. She stated Mr. Newell will be absent next
year for training in the Air National Guard.
XII.
MISCELLANEOUS
MATTERS FROM MAYOR AND CITY COUNCIL
Council
Member Robertson said he was glad to see the Chamber and the Council working
together. Mayor Hawkins agreed the
possibilities were exciting.
Council
Member Coe referred to a letter he had received from Marjorie Severin at 1490
Spruce, concerning a drainage problem that has existed for 38 years. He asked staff to consider some type of storm
drain inlet to address the problem.
Council
Member Martin thanked council members who voted to accept of the capital
improvements plan recommendations. She
said the task force had worked very hard in its review.
XIII. ADJOURNMENT
The
meeting adjourned to study session at 7:28 p.m.
__________________________________
Mayor
Attest:
_____________________________________
Deputy City Clerk