CITY COUNCIL MEETING
MINUTES
MONDAY, SEPTEMBER 13, 2004
I.
CALL TO ORDER
A regular meeting of the City Council of the City of
Liberty, Missouri was held in the Council Chambers at City Hall on September 13,
2004 with Mayor Stephen P.
Hawkins presiding. Mayor Hawkins called
the meeting to order at 7:26 p.m.
II. INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation was given by Council Member Juarenne
Hester, who then led the pledge of allegiance.
III. ROLL CALL
Roll call was answered by Mayor Stephen P. Hawkins; Ed
Collins, Ward I; LeRoy Coe and Anna Marie Martin, Ward II; Lyndell Brenton and
Juarenne Hester, Ward III; and Bill Parker, Ward IV. Also in attendance were Patty Gentrup, City
Administrator, Cynthia Boecker, Assistant City Administrator; Steve Hansen,
Public Works Director; Steve Anderson, Planning & Development Director;
Linda Tyree, Finance Director; Gary Birch, Fire Chief; Jim Simpson, Deputy
Police Chief; Sara Cooke, Public Relations Coordinator; Lyndsay Heal,
Management Assistant; Jane Sharon, Deputy City Clerk; Angie Borgedalen, Liberty
Tribune, Joe Cook, Liberty Sun News, Maricella Miranda, The Kansas City Star
and eight members of the public.
IV. APPROVE MINUTES AND SUMMARIES
A.
POLL SUMMARY OF AUGUST 12, 2004
Council Member Martin moved to approve the meeting
summary as distributed. Council Member
Brenton seconded the motion, which carried 4-0-2. Council Members Hester and Parker abstained
due to absence.
B.
REGULAR SESSION
MINUTES OF AUGUST 23, 2004
Council Member Brenton moved to approve the meeting
summary as distributed. Council Member
Coe seconded the motion, which carried 5-0-1.
Council Member Hester abstained due to absence.
C.
STUDY SESSION
MEETING SUMMARY OF AUGUST 30, 2004
Council Member Martin moved to approve the meeting
summary as distributed. Council Member
Hester seconded the motion, which carried 5-0-1. Council Member Coe abstained due to absence.
D.
STUDY SESSION
MEETING SUMMARY OF SEPTEMBER 7, 2004
Council Member Hester moved to approve the meeting
summary as distributed. Council Member
Coe seconded the motion, which carried unanimously.
V. CITIZENS’ PARTICIPATION
A. Mayor Hawkins recognized three boy
scouts, Andy Longres, Michael Russell and Charley Bailey, with Troop 374, all
of whom are working on their Communication badges.
B. PROCLAMATION
FOR CONSTITUTION WEEK: SEPTEMBER 17 – 23
Mayor Hawkins read his proclamation declaring September 17 –
23, 2004 as Constitution Week
in Liberty and presented it to Chapter Regent Vivian Stockwell
and Program Chair Anne Sizemore of the Alexander Doniphan Chapter, Daughters of
the American Revolution. Mrs. Stockwell
thanked the mayor for drawing attention to this most significant document in
American democracy with this proclamation.
VI. MEETING SCHEDULE
City
Administrator Patty Gentrup stated that a light meal would be available for
Council at 5:00
p.m. on Monday, September 20,
prior to the group taking a tour of City facilities. The study session would begin at 7:00 p.m. that evening.
VIII. PUBLIC HEARINGS – None.
A. ACKNOWLEDGEMENT
OF VENDOR PAYMENTS FROM AUGUST 21, 2004 THROUGH SEPTEMBER 9, 2004 – ORDINANCE
Document No. 6253 was read. Council Member Coe moved to approve the
ordinance. Council Member Hester
seconded the motion.
Vote on the motion was as follows: Council Member Collins – yes; Council Member
Martin – yes; Council Member Hester – yes; Council Member Parker – yes; Council
Member Coe – yes; Council Member Brenton – yes.
The motion carried unanimously; it was approved by the Chair and
inscribed in Ordinance No. 8719.
B. TEMPORARY LIQUOR LICENSE FOR BEER GARDEN AT CLAYVIEW COUNTRY CLUB DURING FALL FESTIVAL –
RESOLUTION
Council Member Martin moved to approve the
resolution. Council Member Parker
seconded the motion. Council Member
Brenton asked if any negative comments had been received regarding last year’s
event. Deputy Chief Jim Simpson said
there had been no calls or problems last year.
Council Member Hester asked about the short time for
the Chamber to obtain a State license.
Deputy City Clerk Jane Sharon stated that the Chamber staff had
indicated they could obtain the necessary licenses from the State within this
time period.
The motion carried unanimously and is inscribed in
Resolution No. 2178.
C. *COOPERATIVE
AGREEMENT WITH MID-AMERICA REGIONAL COUNCIL FOR OPERATION GREEN LIGHT TRAFFIC
CONTROL SYSTEM – ORDINANCE
Public Works Director Steve Hansen stated that this
regional program, coordinated by the Mid-America Regional Council, was
developed to improve traffic flow in the metropolitan Kansas City area. He
stated the effort is to optimize travel time, air quality, safety and traffic
flow along major corridors. Mr. Hansen
stated that traffic signals would be coordinated by staff at a regional traffic
center located at the Missouri Department of Transportation offices in Lee’s Summit.
Mr. Hansen stated that a feasibility study included
the Kansas
Street
(M-152) corridor within Liberty
as a portion of the Operation Green Light system. He said the only signal along that corridor
that would be Liberty’s responsibility in this system is the one at Kansas and Clayview, because the remaining signals from this
intersection west to I-35 are included in MoDOT’s cost. The program calls for participants to share
the cost associated with implementation of the system, including traffic
management software and hardware, communications network design and
installation and traffic controller replacement design. Mr. Hansen stated that the cost to each
participant is based on the number of signals in the program. With Liberty having one signal of the 593 in the system, he stated
the cost to Liberty would be $1,670.
Council Member Brenton asked if the amount would be an
annual fee. Mr. Hansen said it would not
and represents the City’s cost for this phase.
He stated the system is expected to cost approximately $5 million, 80%
of which will be funded with federal funds and the 20% covered by
participants. Mr. Brenton asked if
additional funding will be needed for maintenance. Mr. Hansen stated that additional costs have
not yet been identified or defined in terms of maintenance costs. Mr. Brenton asked if there was any minimum
amount that had been discussed. Mr.
Hansen said there had not been, but Liberty’s share of maintenance costs should be minimal.
Council Member Martin asked if the rest of the signals
along 152 Hwy. would be reset, once the signal at Clayview is set within the
regional system. Mr. Hansen said they
would have to be reset, but the staff at the regional office would have
real-time monitoring capability, so if there was a problem on the interstate
that required traffic to be redirected through this area, the system could be
regulated from the Lee’s
Summit office.
Mayor Hawkins asked if there would be cameras
installed at the intersections. Mr.
Hansen said sensors would be installed initially, but cameras may be installed
in the future. He said the existing cameras
on 152 Hwy. are optical traffic detectors.
Council Member Brenton asked what options the City has
for regulating the signals, once they are included in the regional system. Mr. Hansen said the City would continue to
have opportunities to adjust the timing, if necessary and that the Lee’s Summit office would have to get the City’s approval for
certain things.
Council Member Collins said the ultimate goal appears
to be to cut down on the stopping time on 152 Hwy. when there is no cross
traffic. Mr. Hansen said that is one of
the goals along with the improvements to air quality.
Document No. 6254 was read. Council Member Martin moved to waive the
rules and consider the ordinance on first reading. Council Member Parker seconded the
motion. Without a unanimous vote, the
motion failed. Mayor Hawkins stated the
ordinance would go to second reading on September 27.
Council Member Brenton asked for more information
about the City’s future commitment before the ordinance is considered on second
reading.
D. ACCEPTANCE
OF SANITARY SEWER EASEMENTS - OUR LADY OF MERCY COUNTRY HOME SEWER EXTENSION
PROJECT – ORDINANCE
Document No. 6255 was read. Council Member Brenton moved to waive the
rules and consider the ordinance on first reading. Council Member Coe seconded the motion, which
carried unanimously.
Council Member Coe moved to approve the
ordinance. Council Member Martin
seconded the motion, which carried unanimously.
It was approved by the Chair and is inscribed in Ordinance No. 8720.
E. CONTRACT
FOR DESIGN SERVICES FOR FLINTLOCK OVERPASS WITH HNTB CORPORATION IN AN AMOUNT
NOT TO EXCEED $1,080,000 - ORDINANCE
Mayor Hawkins referred council members to a staff memo
at their places. Mrs. Gentrup stated that
MoDOT had indicated at the last minute that the form of the agreement was not
to its liking and had requested that the Council not consider the agreement at
this time. She stated that MoDOT had
assured City staff that the delay in getting an agreement in place later than
the initial
requirement
of September 30 will not place the federal funding for the project in
jeopardy. Mr. Hansen stated that, while
the state has now indicated the agreement should be in place by the end of
December, MoDOT requested a delay in consideration to October so that the correct
terms for payment of funds could be incorporated into the agreement. Mrs. Gentrup stated that all parties are
working diligently to proceed with this project as previously planned.
There being no objection, the item was removed from
the agenda.
XI.
MISCELLANEOUS
MATTERS FROM CITY ADMINISTRATOR
Planning
& Development Director Steve Anderson reviewed the plans for the upcoming
design charrette for Phase II of the South Liberty Parkway. He stated the
workshop would kickoff on Tuesday, September 21, in the Council Chambers. He stated that various groups were being
invited to participate in discussions on the alignment and design. On Tuesday, members of the City Council and
Parks Board were scheduled. Later participants
in the Blueprint for Liberty process, chamber board and affected property owners,
among others would be invited to provide input.
Mr. Anderson said this would culminate in a presentation by the design
team on Friday, September 24. He stated
the design team consists of the consultants, City staff, Council members and
Planning & Zoning Commission members.
The initial session begins at 6:30 p.m. on Tuesday, September 21.
Mrs.
Gentrup stated she would be out of the office Wednesday through Friday
attending an HBA tour in Denver with
Council Member Hester and members of the Planning & Zoning Commission. During her absence, she stated that Cynthia Boecker
will serve as Acting City Administrator.
XII.
MISCELLANEOUS
MATTERS FROM MAYOR AND CITY COUNCIL
Council
Member Hester asked if there would be any follow-up to the model smoking
ordinance received earlier. Mrs. Gentrup
stated there have been news articles recently and Management Assistant Lyndsay
Heal has been attending meetings. Mrs.
Gentrup stated that information would be provided to Council at a later date.
Council
Member Coe asked if there was a problem with the Opticom system as he had
observed an ambulance having to proceed through a red light on 291 Hwy. at Brown Street. Fire Chief
Gary Birch stated that he was not aware of a problem with the signals but there
could be a problem with the vehicle and he would check into it.
Mr.
Coe also asked if the signal at I-35 and 152 Hwy. could be reset. He stated that the exit from southbound I-35
onto 152 Hwy. is timed and traffic on 152 Hwy. must stop, even though there is
seldom traffic exiting from that direction.
Mr. Hansen said he would check on that.
XIII. ADJOURNMENT
The
meeting adjourned to study session at 7:56 p.m.
__________________________________
Mayor
Attest:
_____________________________________
Deputy City Clerk