CITY COUNCIL MEETING
MINUTES
MONDAY, NOVEMBER 24, 2003
I.
CALL TO ORDER
A
regular meeting of the City Council of the City of Liberty, Missouri was held
in the Council Chambers at City Hall on November 24, 2003 with Mayor Stephen P. Hawkins presiding. Mayor Hawkins called the meeting to order at 7:16 p.m.
II. INVOCATION AND PLEDGE OF ALLEGIANCE
The invocation was given by Council Member Anna Marie
Martin, who then led the pledge of allegiance.
III. ROLL CALL
Roll
call was answered by Mayor Stephen P. Hawkins; Ed Collins and Coni Hadden, Ward
I; LeRoy Coe and Anna Marie Martin, Ward II; Lyndell Brenton and Juarenne
Hester, Ward III; and Bill Parker and Jim Robertson, Ward IV. Also in attendance were Patty Gentrup, City
Administrator; Cynthia Boecker, Assistant City Administrator; Steve Hansen,
Public Works/Development Services Director; Craig Knouse, Police Chief; Chris
Deal, Parks & Recreation Director; Gary Birch, Fire Chief; Linda Tyree,
Finance Director; Steve Anderson, Planning & Development Manager; Marcella
McCoy, Assistant Finance Director; Lyndsay Heal, Management Assistant; Jane
Sharon, Deputy City Clerk; Joe Cook, Liberty Sun News; Angie Borgedalen,
Liberty Tribune; and 4 members of the public.
IV. APPROVE MINUTES AND SUMMARIES
A.
REGULAR SESSION
MINUTES OF NOVEMBER 10, 2003
Council Member Martin moved to approve the minutes as
distributed. Council Member Hester
seconded the motion, which carried 6-0-2.
Council Members LeRoy Coe and Jim Robertson abstained due to absence.
V. CITIZENS’ PARTICIPATION
Mayor
Hawkins recognized Lindsay Shively, observing the council meeting as a
journalism student from the University of Missouri. Mayor Hawkins also recognized
Kevin Irrick, a boy scout with Troop 134, working on his communication badge.
VI. MEETING SCHEDULE
Mrs.
Gentrup stated there would be no meeting on December 1 and no packet would be
prepared. Mayor Hawkins asked if the
budget would come forward at the December 8 meeting. Mrs. Gentrup said that was correct.
A.
APPOINTMENTS
Board of Appeals
Reappoint Cecil O’Dell to a term expiring 12/30/08
Liberty Community Christmas Tree Commission
Appoint Sue Armstrong (auxiliary) to a term
expiring 5/1/06
Council Member Brenton moved to approve the
appointments. Council Member Coe
seconded the motion, which carried unanimously.
B.
PURCHASE AND
INSTALLATION OF HVAC HEAT EXCHANGER AT THE COMMUNITY CENTER BY THE WALDINGER
CORPORATION IN THE AMOUNT OF $9,721.00 – MOTION
Council Member Brenton moved to approve the
purchase. Council Member Coe seconded
the motion, which carried unanimously.
VIII. PUBLIC HEARINGS
A.
ACKNOWLEDGEMENT
OF VENDOR PAYMENTS FROM NOVEMBER 7, 2003 THROUGH NOVEMBER 21, 2003 – ORDINANCE
Document No. 6133 was read. Council Member Hadden moved to approve the
ordinance. Council Member Robertson
seconded the motion.
Vote on the motion was as follows: Council Member Collins – yes; Council Member
Martin – yes; Council Member Hester – yes; Council Member Parker – yes; Council
Member Hadden – yes; Council Member Coe – yes; Council Member Brenton – yes;
Council Member Robertson – yes. The
motion carried unanimously; it was approved by the Chair and inscribed in
Ordinance No. 8601.
B. ALIGNMENT OF SOUTH
LIBERTY PARKWAY AS IT PERTAINS TO ITS CONNECTION TO STEWART ROAD AND LIBERTY DRIVE – RESOLUTION
Mayor Hawkins stated that this resolution is a product of discussions
with the Pleasant Valley mayor and aldermen.
He stated that the Missouri Department of Transportation (MoDOT) wants
all jurisdictions within a project area to sign off on the plans so, even
though Liberty is paying for the work, Pleasant Valley is being asked to pass a resolution acknowledging its
agreement to proceed as outlined. Pleasant Valley had some questions and Liberty has worked with that city to come up with
answers. Mayor Hawkins stated that Pleasant Valley would consider a resolution similar to that before
Council this evening on Monday, December 8.
Council Member Hadden moved to approve the resolution. Council Member Coe seconded the motion, which
carried unanimously and is inscribed in Resolution No. 2150.
C. *COMPREHENSIVE PLAN
Planning & Development Manager Steve Anderson stated that the
ordinances to be considered relate to the completion and implementation of the
comprehensive plan. He stated that the
City contracted with Stinson Morrison Hecker to consult on updating the Zoning
Ordinance. He stated the law firm is now
working with staff to come forward with a unified development ordinance (UDO). This UDO will include the zoning ordinance,
subdivision regulations and adequate public facilities ordinance in one
publication. He said that Stinson
Morrison Hecker attorneys are now reviewing draft language. Mr. Anderson noted that one half of the
$7,500 previously allocated had been spent and this new amount will see the
project through.
Mr. Anderson stated that printing costs had not been included in the
separate components and when the Transportation Plan is ready, the completed
components will be bound together. He
noted that Performance Printing in Kearney had the low bid.
Council Member Hadden said unified development ordinance is a new term
and she asked if individual amendments are still possible. Mr. Anderson said this consolidated format is
now being used in cities such as Olathe and Lee’s Summit. He said
amendments would be made using the same approach as with the Zoning Ordinance
and Subdivision Regulations now. Mayor
Hawkins asked if it would be available online.
Mr. Anderson said it would.
Council Member Brenton asked if the development community had been
given an opportunity to review the new document. Mr. Anderson said that would happen in public
hearings at both Planning & Zoning Commission and City Council
meetings. He said this is just a
reorganization of information that has been reviewed by the Oversight Committee
which met last year to apply the Blueprint for Liberty to the Zoning Ordinance. He said the work of that group had been
presented to the Planning & Zoning Commission and City Council in study
sessions. The major change was with
commercial zoning and going to an approach of regulation by impact of use. Mr. Anderson said the next step is to amend
the regulations.
Council Member Brenton stated that groups having an opportunity to
review the changes before a public hearing gives the City a better chance of
including constituent groups in the process.
Mr. Anderson said a public meeting is a good idea and staff has met with
developers throughout the process. Mr. Brenton
said he wanted the City to be more proactive in making the information
available. Mrs. Gentrup said that
invitations have been sent to members of the development community and Mr.
Anderson said they have communicated on an informal basis.
1. CONTRACT WITH STINSON
MORRISON HECKER FOR LEGAL CONSULTING SERVICES PERTAINING TO DEVELOPMENT OF A
UNIFIED DEVELOPMENT ORDINANCE – ORDINANCE
Document No. 6134 was read. Council Member Hadden moved to waive the
rules and consider the ordinance on first reading. Council Member Martin seconded the motion,
which carried unanimously.
Council Member Hester moved to approve the
ordinance. Council Member Brenton
seconded the motion, which carried unanimously.
It was approved by the Chair and is inscribed in Ordinance No. 8602.
2. CONTRACT WITH
PERFORMANCE PRINTING IN AN AMOUNT NOT TO EXCEED $10,000.00 FOR OUTSIDE PRINTING
SERVICES ASSOCIATED WITH PRODUCTION OF THE BLUEPRINT FOR LIBERTY COMPREHENSIVE PLAN – ORDINANCE
Document No. 6135 was read. Council Member Martin moved to waive the
rules and consider the ordinance on first reading. Council Member Hadden seconded the motion,
which carried unanimously.
Council Member Hadden moved to approve the
ordinance. Council Member Brenton
seconded the motion, which carried unanimously.
It was approved by the Chair and is inscribed in Ordinance No. 8603.
D. AMENDMENT TO CHAPTER 22,
SECTION 16 OF THE LIBERTY CITY CODE REMOVING REQUIREMENT FOR ALARM INSTALLATION
PERMITS – ORDINANCE
Mrs. Gentrup stated this change is in line with what other communities
require. Council Member Hadden asked for
clarification that, if the system is not wireless, it would still require a
permit. Mr. Anderson said that the
requirement for an alarm permit with the police department is not being changed
and that, if electrical work is being done, a building permit would still be
required. Council Member Brenton asked
if that requirement falls under some other chapter of the City Code. Mr. Anderson said it comes under the recently
adopted International Building Code.
Document No. 6136 was read.
Council Member Hadden moved to waive the rules and consider the
ordinance on first reading. Council
Member Martin seconded the motion, which carried unanimously.
Council Member Hester moved to approve the ordinance. Council Member Brenton seconded the motion,
which carried unanimously. It was
approved by the Chair and is inscribed in Ordinance No. 8604.
E. WEST INTERCEPTOR SEWER
REPAIR
1. AGREEMENT WITH MISSOURI DEVELOPMENT FINANCE BOARD PERTAINING TO REPAIRS OF
WEST INTERCEPTOR SEWER AND RUSH CREEK PLANT EXPANSION – ORDINANCE
Document No. 6137 was read. Council Member Coe moved to waive the rules
and consider the ordinance on first reading.
Council Member Martin seconded the motion, which carried unanimously.
Council Member Martin moved to approve the
ordinance. Council Member Brenton
seconded the motion, which carried unanimously.
It was approved by the Chair and is inscribed in Ordinance No. 8605.
Mrs. Gentrup introduced Dennis Mitchell with Piper
Jaffray and Chris Ahrens with Gilmore & Bell, who were present to field any
questions the Council might have.
2. CONTRACT WITH BURNS
& MCDONNELL ENGINEERING COMPANY IN AN AMOUNT NOT TO EXCEED $58,540.00 FOR
ENGINEERING SERVICES – ORDINANCE
Council Member Hester asked about a solution being
devised to a problem, the cause for which hadn’t been identified. Public Works/Development Services Director
Steve Hansen stated that when the piping was removed it would be easier to
determine how best to approach the repair.
He said that a support system for the pipe must be devised and Havens
Construction will install the system to be designed by Burns &
McDonnell. He said this is different
than what was addressed before.
Document No. 6138 was read. Council Member Martin moved to waive the
rules and consider the ordinance on first reading. Council Member Coe seconded the motion, which
carried unanimously.
Council Member Hadden moved to approve the
ordinance. Council Member Hester
seconded the motion, which carried unanimously.
It was approved by the Chair and is inscribed in Ordinance No. 8606.
3. AMENDMENT TO CONTRACT
WITH HAVENS CONSTRUCTION COMPANY IN THE AMOUNT OF $440,000.00 – ORDINANCE
Document No. 6139 was read. Council Member Martin moved to waive the
rules and consider the ordinance on first reading. Council Member Robertson seconded the motion,
which carried unanimously.
Council Member Hadden moved to approve the
ordinance. Council Member Hester
seconded the motion, which carried unanimously.
It was approved by the Chair and is inscribed in Ordinance No. 8607.
F. TERRACE AVE. PHASE II
PROJECT
1. FINAL CONTRACT
AMENDMENT WITH CLAY COUNTY SANITARY & DITCHING IN THE AMOUNT OF $22,005.29 –
ORDINANCE
Mayor Hawkins asked if the sod is down. Mr. Hansen said it is. Council Member Brenton asked how elliptical
pipe works for the utilities. Mr. Hansen
said that circular pipe had been used in the past, but the elliptical pipe has
a narrower profile and can be raised or lowered more easily. Mr. Brenton asked about the difference in
performance. Mr. Hansen said it is the
same as with circular pipe.
Document No. 6140 was read. Council Member Hadden moved to waive the
rules and consider the ordinance on first reading. Council Member Coe seconded the motion, which
carried unanimously.
Council Member Martin moved to approve the
ordinance. Council Member Brenton
seconded the motion, which carried unanimously.
It was approved by the Chair and is inscribed in Ordinance No. 8608.
2. ACCEPTANCE OF TERRACE AVENUE PHASE II PROJECT – RESOLUTION
Council Member Coe moved to approve the
resolution. Council Member Martin
seconded the motion, which carried unanimously and is inscribed in Resolution
No. 2151.
G. CONVEYANCE
OF SECTION OF RIGHT-OF-WAY TO PROPERTY OWNER AT 17 E. KANSAS STREET BY QUIT-CLAIM DEED – ORDINANCE
XI.
MISCELLANEOUS
MATTERS FROM CITY ADMINISTRATOR
Mrs.
Gentrup noted that the Lewis & Clark exhibit arrives on December 2 at City
Hall and will be on display December 3 through December 29.
She
stated that on December 4 there would be a ribbon cutting ceremony at the newly
expanded Community Center at 4:30 p.m. and tours would be available from 4:00 p.m. to 6:00
p.m.
Mrs.
Gentrup said that a commercial will begin airing soon, encouraging people to
shop in Liberty.
She
noted that City Hall would be closed Thursday and Friday and trash pickup would
be one day late for those days only.
XII.
MISCELLANEOUS
MATTERS FROM MAYOR AND CITY COUNCIL
Council
Member Brenton thanked staff for all its efforts to get information to callers
about BFI and trash and recycling pickup in light of the situation in another
metro city. He asked if Planning &
Zoning Commission minutes are made available to Council. Mrs. Gentrup said they are.
Council
Member Hadden said that she had received a community leader survey from Aquila
and believed it would be appropriate to complete the survey, note the problems
with outages that continue in Liberty and even say the City might withhold payment until
repairs are made. Mrs. Gentrup said that
council members could complete the survey as they saw fit. She stated that a physical inventory of the lights
with Aquila had begun last week with anticipated completion in
January. She said staff has been in
regular contact with Aquila staff. Mayor
Hawkins said the inventory was to determine wattage and the type of
lighting. Mrs. Gentrup said that was
correct. Mayor Hawkins said that it
would be good to know how many were out, but how to accomplish that was the
question. Council Member Parker reported
that the light pole number 1147 was out on Claywoods Drive and that all the streetlights on Leonard from Pour
Boys to about the old Guys plant were out.
Council
Member Hester said she had been given information on Jake brakes by a resident
who lives on 291 Hwy. and said the trucks with these brakes are very
noisy. She had been asked to see about
the City taking action to restrict the use of these types of brakes within the
City. She had been told that a number of
cities are passing this type of ordinance.
Council
Member Collins said that he had reported a streetlight outage by the pole
number and it was repaired the next day.
Council Member Robertson said he had the same experience in Clay Meadows
and that reporting the pole numbers seemed to speed up the repairs.
XIII. ADJOURNMENT
The meeting adjourned
at 7:54
p.m.
__________________________________
Mayor
Attest:
_____________________________________
Deputy City Clerk